If you are an attorney, or you know an attorney because in the company you are working in ,there is one, you know how busy they are. Millions of calls and emails a day. A couple dozens of daily meetings. Sometimes they don’t even have time to confirm a meeting. Using an appointment scheduling system is one of the best decisions ever to be made as an attorney or as a law firm. But not every online appointment scheduling platform out there is going to fit your requirements. This is everything you need to know before choosing one.
Why does an attorney need appointment scheduling ?
As an attorney, it does not have to be convincing to you that you need an accurate and reliable appointment scheduling system. Because you have too many appointments a day and you can’t memorize them all. You need a system to assist you with that. In addition, if you are an attorney working at a law firm, I am pretty sure your work day is ruled by the chaos itself. This is precisely why an attorney needs an appointment scheduling system. So that you can smoothen out at least some of the chaos that is due on you daily. An online appointment scheduling system would be the best choice to make. There are plenty of choices out there, but we recommend that you go with a newly launched system such as Cita because they have many convenient functions and the accuracy as well as the reliability is well ensured.
Why is it beneficial for attorneys to use online appointment scheduling platforms ?
It is absolutely your choice if you want to proceed with an old fashioned offline appointment scheduling platform. However, using an online appointment scheduling system has a lot of benefits that are going to really change the game for the better for you.
Let’s say you signed up with a modern online appointment scheduling platform like Cita. Then the platform is going to manage your appointments smoothly for you. Your clients can book the appointment and they or you can reschedule or cancel a booking without exchanging a couple thousand of emails and calls back and forth. Both parties get notifications and timely reminders.
Now if you use an offline system, you cannot have that feature, can you ? You will still have to go the long way with many unnecessary steps just for an appointment. An online appointment scheduling system can save so much time for you. Also it is easy to use and of course, these online appointment scheduling platforms always keep up with the technological advancements.
What are the advantages of using an online appointment scheduling platform ?
Easy to use – Almost every online appointment scheduling system is user-friendly. They don’t need a lot of technological knowledge in order for you to use them. It is sometimes much easier than setting up a social media account.
One person is enough – If you are the one who’s willing to use the system, you yourself can handle this or you can have an assistant fill up your available time slots in your booking page and you are good to go. No one has to remind you as you are going to get timely follow up reminders. Online appointment platforms like Cita have this useful feature. They also give you notifications when an appointment is scheduled, rescheduled or canceled.
Web integration – Some online appointment scheduling platforms offer this feature. To be honest this might be the most important feature for an attorney to have in an online appointment scheduling platform. You definitely have a website and you can integrate an appointment booking link to the contact us page. Your clients can directly book appointments with you.
The notifications and reminders – When using an online appointment scheduling system, you get a notification when one of your allocated time slots has been booked by a client. Also you get timely reminders. When a booked appointment is rescheduled or canceled both you and your client get notifications.
What are the essential features of an appointment scheduling platform for an attorney ?
User-friendliness – Some online appointment scheduling can be really hard to understand. Some of them contain really confusing steps when it comes to booking a call. A free schedule platform should be simple and easy to follow through for your client. This is an essential feature. Most of the new free schedule platforms are user friendly. The best example is Cita. Most of the time-, attorneys and law firms work with the clients who are in distress. Therefore your booking page has to be easy to follow. User-friendliness is one of the most important features for an attorney to have in an online appointment scheduling platform.
Accuracy – This scheduling system that you select is going to be handling your appointments, calls and meetings. This could be the step that gives a great first impression to your client. So choose wisely. If you select a faulty scheduling system, your reputation as a brand and as a professional is in danger. Yes ! There are amazingly accurate free schedule platforms. Some of them even handle timezones differences really accurately.
Payment portals – Modern online appointment scheduling platforms like Cita have this option. Your clients can put down a payment and book your time slot. This feature is especially important if you are a consultant legal adviser. Also for an attorney this can make a huge difference in their daily work schedule.
Convenience- Whatever the schedule platform that you choose, it is a tool that you are going to use to smoothen your workflow. So it has to be convenient. It has to have convenient features. It has to be somewhat smart at least. If you are a busy professional or your workplace is a very busy bustling place some appointments might slip your mind. Because of that some schedule platforms have timely follow up reminders to make sure that you show up. Platforms like Cita have this feature even though it is a free schedule platform.
Easy integration and ability to customize – Another couple essential features. These features can improve your appearance as a professional or as a brand. I’ll tell you how. The ability of customization allows you to embed your brand identity into the booking page. So the schedule platform becomes a part of your brand. The easy integration is another crucial feature that any scheduling system has to have. Especially the easy website integration, The ability to integrate a call schedule link to your website improves your professional appearance dramatically. Also the ability to embed with the email signature is very important.
online appointment scheduling platforms like Cita exclusively offer these features.
How does an effective appointment scheduling system help ?
An effective online appointment scheduling platform improves your appearance as a professional and as a brand. It helps you to maintain your standards too. Most importantly, an effective online appointment scheduling platform help you to navigate your time better. By cutting out unnecessary steps when it comes to booking appointments, you can save a lot of time.